Find answers to common questions about Payroll Simple
Payroll Simple is a free, payroll calculator designed for Indian businesses. It processes payroll instantly without requiring signup, installation, or storing your data on any server.
Yes, completely free. No hidden charges, no trial periods, no premium plans. Process unlimited employees forever at zero cost.
No. Payroll Simple is instantly usable with no signup or login required
.Your information stays private, is never transmitted or stored, and is cleared automatically after you’re done.
Download the Excel template, fill in your company name, month, and employee details once, then upload it to process payroll.
Company name, payroll month, and employee details including basic salary, allowances, PF number, bank account, and monthly attendance data.
Yes! The template has "Column 1", "Column 2", "Column 3", and "Column 4" that you can rename to match your company's allowances (e.g., Fuel Allowance, Internet Allowance).
Up to 50 employees per upload. For larger teams, split your file into batches of 50 and process each separately.
Working Days, Days Worked, Days Absent, Paid Leaves, and Half Days are all mandatory and cannot be blank or zero (except Days Absent/Leaves which can be 0).
The system calculates "Paid Days" = Days Worked + Paid Leaves + (Half Days × 0.5). Salary is then prorated based on Paid Days / Working Days ratio.
LOP is calculated as: (Full Month Gross ÷ Working Days) × Days Absent. The payable gross already reflects the attendance adjustment.
Hourly Rate = Basic ÷ Working Days ÷ 8 hours. OT Pay = Hourly Rate × OT Multiplier × OT Hours. Default multiplier is 2x.
PF is calculated on Payable Basic + Payable DA (after attendance adjustment), capped at ₹15,000 per employee. Both employee and employer contribute 12% each.
Maximum PF wage is ₹15,000 per employee per month, even if their Basic + DA is higher.
Employer's 12% is split into: 3.67% EPF (Employee Provident Fund) and 8.33% EPS (Employee Pension Scheme).
EDLI (Employee Deposit Linked Insurance) is 0.5% of PF wages, paid by the employer. There is no minimum amount.
VPF (Voluntary Provident Fund) is an additional PF contribution an employee can make over and above the mandatory 12%. In the payroll template, enter either a VPF % or a fixed VPF Amount — not both. VPF is calculated on payable Basic+DA with no ceiling cap and shown separately in all reports and the PF challan.
No. You must enter either VPF % or VPF Amount — filling both will trigger a validation error and the file will not process until one is cleared.
Employees whose full month gross salary is ≤ ₹21,000.
Employee contributes 0.75% and employer contributes 3.25% of the payable gross salary (after attendance adjustment).
Payroll Simple supports Professional Tax for 15 states: Maharashtra, Karnataka, West Bengal, Tamil Nadu, Andhra Pradesh, Telangana, Madhya Pradesh, Gujarat, Assam, Chhattisgarh, Jharkhand, Meghalaya, Odisha, Sikkim, and Tripura. For all other states, PT is returned as ₹0.
You can download:
ECR (Electronic Challan cum Return) is the EPFO-mandated file you upload every month on the Unified Portal to remit PF contributions. After processing payroll, click "Generate ECR File" to get ECR Version 2 (UAN-based) — downloadable as .txt for direct portal upload or .xlsx for your records.
Each ECR row contains: UAN, Employee Name, Gross Wages, EPF Wages, EPS Wages, EPF Contribution Remitted, EPS Contribution Remitted, EPF-EPS Difference, NCP Days, and Refund of Advances — exactly as required by the EPFO Unified Portal.
Employees without a UAN are skipped from the ECR file. The ECR generator shows you a list of skipped employees before download so you can update their UAN and reprocess if needed.
Four sheets: (1) PF Summary, (2) PF Employee-wise Details, (3) ESI Summary, (4) ESI Employee-wise Details.
Yes, click "Download Salary Slips" to view all slips, then use the Print button. You can also save as PDF from the print dialog.
No! Keep your master Excel file. Each month, just update the month name and attendance columns (Working Days, Days Worked, etc.).
Yes. Everything runs in your browser. Your employee data and salary details are never transmitted to any server and are cleared automatically when your session ends.
All data is processed in your browser and cleared when your session ends. Nothing is retained between visits.
No. Your data is isolated to your active session and accessible only to you on your device.
Payroll Simple works on all modern platforms, including Chrome, Firefox, Safari, and Edge.
An internet connection is only required to load the application. No data is transmitted during use.
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